PURCHASING FAQ

How do I submit my bid or quote? 

There are three ways to submit your bid or quote - When the project is under $5,000.

KSD: By email directly to Sherry Long   slong@kssdb.org
         By fax directly to Sherry Long  913-210-8122
        By mail to Sherry Long  c/o KSD 450, E. Park Street, Olathe, KS 66061

KSSB: By email directly to Tom Burdolski   tburdolski@kssdb.org
           By fax directly to Tom Burdolski
           By mail to Tom Burdolski c/o KSSB 

When submitting a bid or quote please remember to include a current copy of your W-9 form.

When the amount of the project is over $5,000 - you must submit your bid/quote/information to Topeka as listed on the bid request.

How Do I "Register" with the State of Kansas Purchasing?

The State of Kansas implemented a new PeopleSoft 9.0 Financial Management System (nicknamed SMART) in 2010.

It is very important for you to register your business with Procurement and Contracts, for the following reasons:

·         To bid on events, registered bidders must be invited in SMART by the Procurement Officer BEFORE the bid closes.

·         If invited, registered bidders will be able to receive bid event documents via e-mail.

·         If not invited by the Procurement Officer, registered bidders will receive notification of bid events based on their category code registration.

 
To register please go to the following website:

 http://www.surveymonkey.com/s/ksbiddersurvey

 Please fax a copy of your signed and dated W-9 Form (with a signature no more than six (6) months old) to 785.296.7240 or e-mail it to “bids@da.ks.gov”. Your bidder registration will NOT be processed until we have the W-9 Form. You may download a copy of the current W-9 Form at the IRS website: http://www.irs.gov/pub/irs-pdf/fw9.pdf

 A full list of category codes is available at: http://www.da.ks.gov/purch/SMARTCategoryCodes.xls  Note that this is a large file (5mb).

 It may be beneficial to identify the applicable category codes prior to beginning the registration process.

If you have any questions regarding the bidder application please call:

Linda Norris

785-296-0882


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